Privacy Policy
How in4system processes personal data for project inquiries, software services, client portal access, invoices and necessary cookies.
Last updated: June 7, 2026
Data controller
The data controller is in4system. You can contact us at info@in4system.com.
This policy applies to the public website, contact form, project communication, admin/client portal features, invoices and support related to in4system services.
What data we process
When you contact us, we may process your name, email address, phone number, company name, project description, selected service, budget range and technical context you provide.
For client portal and admin features, we may process company details, contact persons, user accounts, roles, assigned products or services, invoice data, support messages and login/session information.
Why we process data
We process data to answer inquiries, prepare estimates, deliver software services, manage client access, issue invoices, provide support, secure accounts and maintain reliable communication.
The legal bases may include your consent, steps taken before a contract, performance of a contract, legal obligations connected with accounting and our legitimate interest in service security and business communication.
Client portal and invoices
The client portal is intended to show client-specific products, services, documents, invoices and account information. Access should be limited to authorized users.
Invoice and accounting data may be retained for the period required by applicable tax and accounting law.
Cookies
The website currently uses necessary cookies only. These include cookie consent choices, login/session cookies, basic user interface settings and color/theme preferences.
Current cookie names include cc_cookie, in4_access_token, in4_user, in4system-ui-settings-v2 and colorPref. Analytics and marketing cookies are not loaded at this stage.
Sharing data
We do not sell personal data. Data may be shared only when needed with hosting, email, accounting, payment, technical support or infrastructure providers, or when required by law.
If a project requires integrations with external systems, the exact data flow should be defined as part of the project scope.
Retention
Inquiry data is kept for as long as needed to handle the conversation and possible cooperation. Project and client data is kept for the duration of cooperation and then for periods required for legal, accounting, security or claim-related reasons.
You can ask us to remove inquiry data when no legal or contractual retention reason applies.
Your rights
Depending on the situation, you may request access, correction, deletion, restriction, portability or objection to processing. You may also withdraw consent where processing is based on consent.
You also have the right to lodge a complaint with the relevant data protection authority.
Security
We use practical technical and organizational measures such as role-based access, session security, server-side validation and limited access to project/client information.
No system is risk-free, so access data should be protected by each user and shared only with authorized people.
in4system | info@in4system.com